Job sheets, checklists, compliance forms, site diaries — whatever's still living in a filing cabinet or a stack in the van. Digitised into something searchable, backed up, and usable from a phone on site. No more "I think it's in the van somewhere."
Every business has at least one system that's still running on paper because nobody's had time to fix it. This is about fixing that, whatever shape it takes.
Paper job sheets replaced with a digital form filled in from a phone on site — timestamped, photo-attached, and synced back to the office automatically.
RAMS, toolbox talks, safety checklists — digitised so they're actually findable when an inspector or insurer asks for them, instead of buried in a folder.
Boxes of old paperwork turned into searchable digital records, organised properly instead of "somewhere in the office."
Once it's digital, it's queryable — "show me every job for this customer" instead of flicking through folders.
Built mobile-first, because the person filling this in is usually standing in a customer's kitchen or on a roof, not at a desk.
Where possible, wired into your existing job tracker or CRM rather than becoming yet another disconnected system to check.
Every paper system is different, so this starts with understanding exactly what you're replacing before quoting a fixed price.
Walk me through what's currently on paper, who fills it in, and where it ends up. I'll ask the annoying questions now so there are no surprises later.
Scoped to exactly what you need — no padding, no "while we're at it" scope creep.
The people actually filling these forms in every day get to try it before it goes live — the biggest reason digital systems fail is nobody asked the person using them.
Rolled out with a plain-English walkthrough for your team — not a manual nobody reads.
Built for that. If it needs more than filling in a form and tapping submit, it's built wrong. I test with your actual team before it goes live, not just with you.
Depends what your process actually needs. If a simple digital form covers it, that's the £500 option and I'll say so. Most trade paperwork has enough real logic behind it — offline capture on site, custom validation, wiring into your existing job tracker — that a custom-built system (from £1,500) is the better fit and pays for itself in what it actually replaces. The audit call decides which, before you're quoted either way.
Your call — scanned and archived digitally, kept as-is, or a mix. Nothing gets thrown away without you saying so.
Not necessarily — many of these are a one-off build. If a simple off-the-shelf form tool (Fillout, Typeform, or JotForm) is the right fit rather than a custom app, that tool's own subscription is paid by you directly to the provider — typically £15-35/month depending on volume, no markup from me. A custom-built app usually carries no separate ongoing tool cost. If you want ongoing tweaks and support beyond the build itself, that's available as an optional add-on, same as my other services.
Send me a note about the system you want off paper and I'll come back within one working day to book the audit call.