When you've got something specific or unusual — multi-trade routing, custom integrations, photo-to-job-spec, supplier ordering on stock thresholds — we scope it per project and build it end-to-end. Set up once. Runs forever.
💡 Looking for fixed-price productised bundles instead? See Trade Packs — they cover the common cases (bookkeeping setup, voice-to-quote, review chasing, auto-invoicing) at fixed prices from £250.
These are the most common ones we set up. Your kickoff call will surface a list specific to how you work.
You run electricians, plumbers, and a couple of builders. Each job needs different handling — different forms, different parts ordering, different sign-off. Custom routing logic splits each job into the right path automatically based on trade, customer type, and site requirements.
→ No more "wrong form filled out" / "wrong engineer dispatched" mistakes
Snap photos at the site walk-through. AI looks at the photos plus a short voice note and writes a detailed job description with materials, scope, and gotchas — straight into your tracker. Massive win for builders and renovators doing site visits.
→ Turn a 20-minute write-up into a 30-second photo capture
Your job tracker, your accounts software, your CRM, and your supplier portal don't talk to each other. We wire them together so a new job in one shows up in all of them — and stays in sync as things change. Bespoke per stack.
→ Single source of truth across whatever systems you already use
Snap a photo of any receipt. It's parsed, categorised, added to the job's costs, and filed for the accountant.
→ No more shoebox of receipts at year end
Beyond the standard chat tool — route emergencies one way, quotes another, after-hours differently. Custom messages by service type, customer history, time of day.
→ For when the Office Pack chat tool isn't flexible enough for how you work
For service-heavy trades carrying van stock. When inventory of a common part drops below threshold, an order is drafted with your preferred merchant. You approve with one tap, or auto-send within agreed limits.
→ Stops jobs failing because the van ran out of a £5 fitting
Walk us through your week. Where the time goes. What you hate doing. What you'd happily never do again. We come back with a prioritised list of automations.
We pick the two highest-leverage ones from the audit and build them in the first week. You see the time saving immediately, which makes the rest of the work easier to commit to.
By the end of month one you'll have 5 automations running. The system handles the admin so you don't have to think about it.
Each month we tweak what's running, fix anything that breaks, and add one or two new automations as you spot new pain points. You message us. We build. Repeat.
Setup covers the audit call and your first five automations. Monthly covers ongoing maintenance, new automations, and any urgent fixes if something breaks. No contracts — if the automations stop saving you time, cancel the monthly and they keep running on the rails we set up.
Bespoke work costs more than a standard pack, so it has to earn the difference. Check this list before you book an audit call.
Whatever fits the job. n8n, Zapier, Make, plus custom code where needed. You don't need to learn any of it — we set everything up, you just see the results in your phone/inbox.
The monthly retainer covers it. If an automation stops working we get an alert before you do, fix it, and message you about it after the fact. No emergency call-outs needed.
Yes — TradeTrackHQ is built by the same team, so the integration is the cleanest. But automations work just as well on top of Tradify, Jobber, ServiceM8, Joblogic, or any other job system with an API.
Slightly. The automations only fire when you mark things as "complete", "quoted", or "invoiced" in your system. If you already use a job tracker, this is what you do anyway.
SMS sending (Twilio: ~£0.04 per text), n8n hosting (£15/month), receipt scanning (£10/month if you use it). Passed through at cost — usually £20-50/month total depending on volume. Itemised, no markup.
Yes. Every automation has a one-line description in plain English in a shared doc you can access any time. No black-box vendor lock-in. If you cancel, you keep every login and can keep them running or migrate elsewhere.
The audit call is free. We come out of it with a written list of the highest-leverage automations for your business. Whether you sign up or not, you'll know exactly where your time is leaking.